About the client
Kazatomprom is the national atomic company and Kazakhstan’s uranium export operator.
The company has run on d8n since 2015; deployment took 2 weeks.
Challenges
- More than 20 companies corresponded on paper and by post — approval stretched over weeks.
- Document routes were not controlled — status was found out by phone.
- Storing and delivering paper is a direct cost that grows with the group.
- Distributed operations required a legally binding signature at a distance.
- Document-flow analytics were compiled by hand.
How it works
The key step was connecting every group company to the national e-document exchange centre: correspondence is electronic only, with digital signatures.
The company uses d8n as a service: no infrastructure purchase, no dedicated staff.
The system covers all central divisions; a document is tracked from creation to archive — it is visible where it sits and for how long.
In the nuclear industry, logging every action is an operating requirement. The configuration is standard; experiments happen on a test bench.
System scope
Results
- 20+ companies in one contour: correspondence is electronic only, with digital signatures.
- Approval of administrative documents — up to 1 day (per the IT managing director’s review).
- All central divisions covered; deployment took 2 weeks.
- Actions are logged; access follows assigned rights.
| Process | Before | After |
|---|---|---|
| Approval of an administrative document | Correspondence between entities went by post; the timeline was made of logistics. | Up to 1 day: digital signature, exchange through a single centre. |
| Document creation | A paper original duplicated the electronic one. | 85% of documents electronic only (at the time of the review). |
Both measurements come from the official review by the IT managing director.
“Today the company’s document system is integrated with the systems of more than 20 subsidiaries and affiliates, which allows correspondence within the group to be conducted promptly and only in electronic form, using digital signatures. Using digital signatures in the system cut the approval time for organisational and administrative documents to 1 day. 85% of the company’s documents this year were created in electronic form only.”
Who it is for
Relevant to holdings with subsidiaries: energy, mining, engineering, the quasi-public sector. The tell-tale sign is correspondence between group entities duplicated on paper.
Questions and answers
How do you unify document flow across a holding and its subsidiaries?
All companies are connected to the national exchange centre: correspondence is electronic only, with digital signatures.
How much faster does approval get in a group of companies?
According to the IT managing director — up to 1 day for administrative documents.
How long does deploying a document system take in a large company?
At Kazatomprom — 2 weeks; the company has run on d8n since 2015.
Security and legal validity
- Certified under ST RK ISO/IEC 15408-3-2017, assurance level EAL 4 (No. KZ.7500186.05.01.69209, valid until 26 May 2029); a digital signature has the force of a handwritten one under the Law of Kazakhstan “On Electronic Documents and Digital Signatures”.
- Rights in the system equal the employee’s rights; operations are recorded in the audit log. Legally binding correspondence with government bodies goes through the national e-document exchange, with no paper duplicates. Data is processed and stored in the Republic of Kazakhstan.
