Secretary agent
built for youTailored to your boards and committees.
Collegial-body meetings
Boards and committees: agenda, minutes and decision tracking in one place.
Solution overview
One governed process instead of fragmented work
The boards solution manages meeting preparation, distribution of materials, voting, minutes and decision tracking. The secretary runs the process in one interface while members receive current papers and clear actions.
The solution brings people, documents, routes and execution control into one governed digital flow. AI agents work inside the process: they help prepare materials, track status and drive work to completion — with clear access rights and a complete action history.
Solution interface
What the solution looks like in d8n.ai
The real d8n.ai interface: the work queue and documents for this solution.
Pain we solve
- Agendas and papers are scattered
- Minutes are drafted manually and slowly
- Decisions are not tracked to completion
What d8n gives
- Agenda and papers online
- AI drafts the minutes
- Decision and task tracking
How it works
- 1
You gather the agenda and papers
- 2
You hold the meeting, AI keeps minutes
- 3
Decisions go into execution tracking
Live scenario
See the solution against your own workflow
In 20 minutes we will show a document or request from start to outcome, the AI agent at work and the manager control points. No generic deck — just the process you selected.
AI agents in this solution
d8n is a native AI platform: agents are built into the process and take actions.
Who benefits
Corporate secretary, board and committee members
What USP is and how to enable solutions
d8n is the software, and every rollout needs tuning to a specific company: its regulations, roles, routes and integrations. The d8n team handles this under the USP — Unlimited Services Package: a subscription where we build processes, tune solutions and train AI agents — with no spec for every change. To enable any catalog solution and adapt it, you need a package from USP Standart and above.
What is USP →Frequently asked questions
Is the collegial-body meetings solution included in the license?
It is enabled through the USP subscription and tailored to the bylaws of your boards and committees: composition, agenda, review procedure, decision types. The made-to-order format is essential here — every organization has its own collegial-body bylaws.
What does the boards-and-committees solution automate?
The full meeting cycle: the agenda and papers are gathered online and available to participants in advance, AI drafts the minutes, and decisions are recorded and sent to execution control. Scattered emails with papers and manual minutes are no longer needed.
How well protected are meeting materials?
Access to agendas, papers and minutes is role-based, and every action is recorded in the audit trail. Platform security is certified under ISO/IEC 15408 (EAL 4); for the strictest requirements, deployment in the organization’s closed perimeter (on-prem) is available.
How are collegial-body meetings different from meeting management?
Meeting management is for operational working meetings: minutes and assignments without complex bylaws; the solution is part of the license catalog. Collegial-body meetings serve boards of directors and committees: agendas, papers and decisions under the bylaws of your governance bodies; it is tailored to order through the USP.
Discuss your workflow
Request a callback — we build it for you
We will explain USP, scope the work and enable the right solutions and integrations for your company.
- Reply within one business day
- Show the selected process in a live scenario
- Scope the rollout without a generic sales deck
